Senior Accountant

Job Description
Purpose, Parameters, Qualifications, Activities and Performance Indicators
For the position of


  1. PURPOSE OF POSITION:  Oversees and directs the financial processes of the organization including performing the functions of accounts receivable, accounts payable, billing, grant tracking for the entire organization, monthly billing, all journal entries, review of bank reconciliations prepared by staff, assisting with annual budgeting, updating projections on budget goals throughout the year and more.  Responsible for the organizations’ financial reporting while ensuring all laws, funder guidelines and generally accepted accounting principles for non-profits are followed.
  1. POSITION PARAMETERS:  Reports directly to the Executive Director; Full-Time; Full Benefits; Travel and Expenses Reimbursed; Salaried.
  1. Bachelors Degree in Accounting or equivalent combination of training and experience;
  2. 3-5 years of proven, successful work experience in duties similar to the positions job activities, including supervisory experience;
  3. Previous experience in non-profit accounting;
  4. Knowledge of the laws and practices that surround Non Profit Financial Management;
  5. Ability to effectively direct and coach staff to ensure efficiency and success;
  6. Literacy in computer applications including word processing, database management and financial management (experience in QuickBooks a plus);
  7. Excellent written and verbal communication skills and the ability to present information in a clear concise manner;
  8. Ability to handle multiple tasks while maintaining organization and meeting deadlines;
  9. Reliable transportation and a willingness to work some evening and weekend hours;
  10. Personal experience with a disability and/or an intimate knowledge of the Independent Living Philosophy and a strong desire to see it carried out in the community.
  1. Financial Management
PI.   Prepares and analyzes the monthly financials within Generally Accepted Accounting Practices to track actual financial performance and report variances.
PI.   Communicates weekly with the Executive Director and monthly with the Board Treasurer and Management team in regards to the status of RAMP’s Financials.
PI.   Prepares and presents RAMP’s Financials to the Board of Directors bi-monthly and at the Finance Committee quarterly meetings.
PI.   Initiates, coordinates and prepares the annual fiscal budget, in coordination with the Executive Director, as well as required grant budgets.
PI.   Initiates the preparation and analysis of the financial projections to assist the Executive Director, Directors, and departmental managers in understanding the present and changing conditions of RAMP’s operations as they pertain to the budget.
PI.   Prepares monthly and quarterly expenditure reports for grants.
PI.   Assists the Executive Director with cash flow management to ensure maintenance of an excellent credit rating with its vendors with limited impact on cash reserves.
PI.   Ensures the proper classification and timely payment of all payables.
PI.   Ensures the timely preparation of invoicing and the timely follow up of receivables to ensure the maintaining of days in receivables within RAMP’s terms.
PI.   Processes bi-annual expedited payment requests to the State of Illinois.
PI.   Coordinates all audit activities.
PI.   Develops and maintains capital purchase, depreciation, and replacement schedules, including asset list.
PI.   Creates, updates and maintains return on investment (ROI’s) for each program as directed by the Executive Director and the needs of the organization.
  1. Overall Management
PI.   Ensures that the responsibilities of this positions direct reports are completed in a timely, accurate and efficient manner in accordance with the organization’s standards and expectations.
PI.   Retains qualified staff by communicating feedback and expectations to personnel this position supervises and offering supportive and effective coaching.
PI.   Attends all Management Team meetings and is an active participant in the discussions.
PI.   Demonstrates a senior management presence, dealing with adverse situations and complex problems with discretion and competence as expected by the organization’s leadership.
PI.   Serve as a business partner to the Executive Director in terms of the duties of this position, with an eye to continuously developing and improving systems and the administrative processes of the organization.
PI.   Assist and support other departments or activities as needed.
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Title: Senior Accountant___________________
1. The physical activity of this position. (Please check all that apply)
X A. Stooping. Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
X B. Kneeling. Bending legs at knee to come to a rest on knee or knees.
XC. Crouching. Bending the body downward and forward by bending leg and spine.
XD. Reaching. Extending hand(s) and arm(s) in any direction.
X E. Walking. Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
X F. Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
X G. Fingering. Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
X H. Grasping. Applying pressure to an object with the fingers and palm.
X I. Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
X J. Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.
X K.  Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.

2. The physical requirements of this position. (Please check only one)

X B. Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

3. The visual acuity requirements including color, depth perception, and field vision. (Please check only one)

X A. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.

4. The conditions the worker will be subject to in this position. (Please check all that apply)

X L. None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)
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